Job Description

Title: Payroll Specialist

Classification: Non-Exempt

Reports To: Payroll Supervisor

Position Summary: Supports all aspects of payroll processing for store personnel pay and information record; ensuring team member records are accurate in every transaction that affects their personnel record. Assist the Payroll Supervisor with payroll tasks, projects, and payroll team support as needed.

Essential Duties and Responsibilities:

• Compile’s payroll data enters data or computers, and posts wages and reconciles errors to maintain accurate payroll records.
• Processes full cycle payroll on a weekly basis while re-verifying approved payroll for accuracy.
• Prints, folds, and distributes payroll checks and direct deposit vouchers to team members and team members working in the stores.
• Process termination reports and prepare and issue manual checks following federal & state legislative compliance (including CA waiting time laws).
• Process wage garnishments and submit post payroll deductions to relating agencies.
• Records data concerning transfer of team members between departments and stores.
• Records changes in benefit deductions.
• Prepare periodic reports of personnel information, earnings, taxes, and deductions.
• Reviews and/or assists in the research of payroll issue resolution requests from management or HR, including but not limited to stop payment requests, Direct Deposit reversals, processing manual checks, requested payroll reports, overpayment collections.
• Resolves internal and external team member issues by returning/acknowledging phone calls and emails in a timely manner and providing responses and resolutions in a reasonable amount of time.
• Administers all payroll aspects related to 401K and NQP, including set up of deductions in HRMS, posted payments to Principal, distributions, and reconciliation of deductions monthly.
• Provides input on department processes and helps document procedures.
• Prepare and issue paychecks.
• Respond to various agencies requesting employment verifications.
• Create new hire personnel records in master record in HRMS with 100% accuracy.
• Prepare and send out letters to team members with check returned to the office.
• Participate in quarter-end and year-end project/tasks.
• EOY payroll audits (Moss Adams, 401K) collect data or coordination of collection of data.

Knowledge and Skills:

• Knowledge of SAGE HRMS or related payroll software.
• Knowledge of automated timekeeping software.
• Experience with high volume, multiple entities, 401K and NQP.
• Demonstrate organizational and planning skills.
• Excellent customer service skills.
• Ability to work in a collaborative environment.
• Ability to work independently in a time sensitive environment.
• Ability to maintain confidentiality is mandatory.
• Ability to communicate clearly, timely, and accurately.
• Ability to develop and maintain cooperative working relationships.
• Ability to organize workload, adapt quickly to change, and deliver under the pressure of deadlines.
• Maintain high level of accuracy and attention to detail.
• Must have the ability to analyze research and explain complex transactions involving multiple steps.
• Must be able to multitask, prioritize, and manage time effectively without scarifying the quality of work.
• Full knowledge of CA payroll laws, concepts, and principles
• Knowledge of Sage HRMS and time and attendance preferred.
• Proficiency in PC skills, particularly Word and Excel (v-look ups and pivot tables)
• Basic understanding of Spanish language; reading, writing, and speaking.

Required Education and Experience:

• At least 3 years’ experience in payroll processing.
• High expectations for accuracy are expected.
• Experience with time and attendance software.

Physical Demands: This job operates in a clerical office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. This is a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand, as necessary. May also have to do some light lifting of supplies and materials from time to time.

Position Type/Expected Hours of Work: This is a non-exempt level position; Monday – Friday, schedule would be based on business necessity and coordinated through the reporting supervisor.

This job description is not intended to be all-inclusive, and employees may perform other duties as directed. All employees are expected to perform any reasonable task or request that is consistent with fulfilling company goals and objectives.

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