Job Description

Position: Bookkeeper/Office Manager
Location: Garden City, NY
Industry: Law Firm
Employment Type: Full-Time

Overview:

A well-established law firm in Garden City is seeking an experienced and detail-oriented Bookkeeper/ Office Manager to oversee daily administrative operations and play a key role in managing firm finances, human resources, and billing processes. The ideal candidate is proactive, organized, and brings deep experience in legal office management, including proficiency with QuickBooks and legal billing systems.

Accounting & Financial Operations

• Maintain and reconcile multiple checking accounts.

• Manage and process payroll through QuickBooks Assisted Payroll.

• Process remote bank deposits and ensure timely recording of all transactions.

• Track and categorize expenses, and maintain general ledger accuracy.

Billing & Timekeeping

• Utilize Time Slips or similar time and billing software to track attorney hours and generate invoices.

• Work closely with attorneys and staff to ensure timely and accurate billing cycles.

• Resolve billing discrepancies and respond to client inquiries related to invoices.

HR & Administrative Support

• Handle onboarding paperwork and maintain employee files.

• Coordinate benefit enrollment and liaise with benefit providers.

• Address routine HR issues such as payroll adjustments, vacation/sick leave tracking, and compliance reporting.

• Assist with preparing 1099s, W-2s, and other required tax documentation.

• Serve as the primary HR contact for the firm:

  • Manage onboarding/offboarding processes

  • Address employee relations and ensure compliance with employment laws and firm policies

  • Administer benefits and coordinate with external HR/payroll vendors as needed

• Coordinate office maintenance, supply inventory, vendor relationships, and IT service providers.

• Support attorneys with administrative tasks and facilitate communication among legal and administrative staff.

• Minimum 5 years of office management experience , preferably within a law firm environment.

• Strong QuickBooks proficiency , including Assisted Payroll and multi-account management.

• Experience with Time Slips or comparable time-tracking and billing software.

• Solid understanding of HR policies and practices , with proven ability to handle sensitive personnel matters with discretion.

• Excellent communication, problem-solving, and organizational skills.

• Ability to multitask and adapt to shifting priorities in a fast-paced legal environment.

• Competitive salary based on experience ($85,000 - $110,000 base).

• Health insurance and retirement plan options.

• Paid time off and holidays.

• Supportive and collegial office environment with opportunities for growth.

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