Position: Bookkeeper/Office Manager
Location: Garden City, NY
Industry: Law Firm
Employment Type: Full-Time
Overview:
A well-established law firm in Garden City is seeking an experienced and detail-oriented Bookkeeper/ Office Manager to oversee daily administrative operations and play a key role in managing firm finances, human resources, and billing processes. The ideal candidate is proactive, organized, and brings deep experience in legal office management. Proficiency with QuickBooks and legal billing systems is highly preferred.
Accounting & Financial Operations
Maintain and reconcile multiple checking accounts.
Manage and process payroll through QuickBooks Assisted Payroll.
Process remote bank deposits and ensure timely recording of all transactions.
Track and categorize expenses, and maintain general ledger accuracy.
Billing & Timekeeping
Utilize Time Slips or similar time and billing software to track attorney hours and generate invoices.
Work closely with attorneys and staff to ensure timely and accurate billing cycles.
Resolve billing discrepancies and respond to client inquiries related to invoices.
HR & Administrative Support
Handle onboarding paperwork and maintain employee files.
Coordinate benefit enrollment and liaise with benefit providers.
Address routine HR issues such as payroll adjustments, vacation/sick leave tracking, and compliance reporting.
Assist with preparing 1099s, W-2s, and other required tax documentation.
Serve as the primary HR contact for the firm:
Manage onboarding/offboarding processes
Address employee relations and ensure compliance with employment laws and firm policies
Administer benefits and coordinate with external HR/payroll vendors as needed
Coordinate office maintenance, supply inventory, vendor relationships, and IT service providers.
Support attorneys with administrative tasks and facilitate communication among legal and administrative staff.
Minimum 5 years of office management experience , preferably within a law firm environment.
Strong QuickBooks proficiency , including Assisted Payroll and multi-account management.
Experience with Time Slips or comparable time-tracking and billing software.
Solid understanding of HR policies and practices , with proven ability to handle sensitive personnel matters with discretion.
Excellent communication, problem-solving, and organizational skills.
Ability to multitask and adapt to shifting priorities in a fast-paced legal environment.
Compensation & Benefits:
Competitive salary based on experience ($70,000 - $100,000 base).
Health insurance and retirement plan options.
Paid time off and holidays.
Supportive and collegial office environment with opportunities for growth.
...to function successfully in society. Qualifications: Education/Certification: Bachelors degree from an accredited... ...to guidelines established by the Texas Education Agency, board policies, and administrative regulations. 4. Assess student learning...
At Lumos, we match Accounting, Financial, HR, IT, and Administrative professionals with solid career growth opportunities. Apply with Lumos and we will be your personal representative! We will promote your strengths and help prepare you for your interview by supplying...
...We're looking for a talented and imaginative Graphic Designer to bring visual concepts to life across digital and print platforms for an... ...effective designs Qualifications: ~2+ years of graphic design experience ~ Proficiency in Adobe Creative Suite (Photoshop,...
...We are recruiting for a talented Graphic Designer to join a women's luxury fashion brand. This is a fully on-site opportunity based in Miami... ...We're Looking For: Strong graphic design skills with experience in fashion (preferred) Proficiency in retouching and video...
...each client and employee. Role Description This is a full-time virtual role. We are based out of Everett, WA but our team works from home. The Recruitment Specialist will be responsible for tasks such as hiring, interviewing, communication, recruiting, and training...