Job Description

Contract Administrator Specialist Needed in Oxnard

Industry: Construction

Pay Range: $25 - $30/hour

Purpose:

The Contract Administrator Specialist is responsible for supporting the administrative and contractual operations of construction projects. This entry-level role involves high-volume, transactional tasks and plays a vital role in contract lifecycle management, compliance, and document control within a fast-paced environment.

Essential Duties:

• Assists with setting up projects, job binders, electronic file folders, this includes job setup and entries in "ComputerEase" software.
• Assists in preparing and distributing Master Agreements and Master Trucking Agreements.
• Assists in preparing, issuing, and managing contracts, subcontracts, purchase orders, work orders, trucking work authorizations, double encroachment permits, and bonds.
• Assists in overseeing document flow using DocuSign and maintaining accurate tracking and filing of documents.
• Assists in coordinating insurance requirements and processing preliminary notice information.
• Assists in drafting, reviewing, and editing contractual documents for completeness, accuracy, and legal compliance.
• Assists in acting as a liaison between our company. and customers, subcontractors, and vendors to clarify contract terms and ensure mutual understanding of contractual documents.
• Assists in enrolling our company. and subcontractors in OCIP/CCIP/UCIP programs.

Knowledge, Skills, and Abilities:

• Excellent attention to detail and a commitment to accuracy.
• Ability to manage multiple projects and deadlines in a fast-paced setting.
• Strong written and verbal communication skills for internal and external collaboration.
• Familiarity with contract law and legal terminology preferred.
• Proficiency in negotiation, interpretation, and drafting of contractual terms.
• Proficient with ComputerEase, DocuSign, Adobe Acrobat Pro, and Microsoft Office Suite.
• Ability to assess contract risks and propose appropriate mitigation strategies.
• Demonstrated organizational and administrative support skills, including file maintenance and data entry.
• Ability to work independently and as part of a team.

Education and Experience Requirements:

• Bachelor's degree in Construction Management or a related field preferred.
• Familiarity with the construction industry and administrative procedures highly desirable.
• Entry-level experience with contract review or administration is a plus.

Physical Demands:

• Standard office duties: ability to lift and move binders and documents occasionally.

Work Environment:

• Office-based environment with interactions across project teams and vendors.
• May involve occasional visits to job sites or interaction with field staff.
  

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county , to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

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