Job Description

Are you a highly organized and detailed person? Do you enjoy coordinating various projects to make sure they are done with the highest level of quality and efficiency? Victra is the leading exclusive, premium retailer for Verizon with a mission of connecting technology to life in the most trusting and profitable way. As a Store Construction Coordinator, you will provide administrative support to the Store Construction Department and coordinate the various retail construction projects for our network of stores nationwide.

YOUR FOCUS (JOB DUTIES AND RESPONSIBILITIES):

You are an independent thinker, someone that thrives in a fast-paced, ever-changing environment. You can adapt quickly and have the discipline to stay organized and provide consistent follow-through during all levels of a project workflow. Along with working within a diverse workforce, the Store Construction Coordinator will coordinate multiple projects simultaneously and ensure they are completed on time and within the established budget. You will also:

• Receive, code, and record invoices from all vendors ensuring all invoices and close-out packages are complete including lien waivers from all GCs, subs and materialmen.
• Tracking actual spend to planned
• Data entry and accurate reporting on Capex budget
• Act as liaison between external vendors and Victra Accounts Payables Department
• Complete close out reports showing plan costs vs. actual costs per project
• Administer Tenant Improvement Allowance requests and follow-up with Landlords to ensure all documentation required to collect Tenant Improvement monies owed to us per our lease agreements
• Follow-up with Cities/Municipalities on violations, expired/voided Certificate of Occupancies.
• Coordinate with Store Construction Project Managers to get permits and Certificate of Occupancies as required to release electric services.
• Complete follow-up with Sales Team two weeks after store opening to complete formal turnover of stores to Facilities Department
• Work with Store Construction Project Managers to ensure any lingering issues from construction are identified and addressed promptly
• Activate all utilities and work monthly with the utility vendors to ensure payment, activations, and disconnections are executed properly.
• Monitor and approve utility invoices
• Maintain a master database of utility information for all stores, including landlord provided utilities
• Track Victra Co-op account
• Ensure credits for new stores and special programs to ensure account is funded properly
• Ensure debits against account are accurate
• Develop and administer a master database for all stores with information pertaining to the various physical elements in the space: fixture types/quantities, sign size and quantities, specialty fixtures, entrances, design specifics, open/remodel dates.

YOUR BACKGROUND (Requirements):

You bring considerable initiative, latitude and independent judgment. You also have strong listening skills and the ability to interact across all levels within an organization. We are looking for the Store Construction Coordinator to also bring:

• A High School Diploma. Associates Degree is preferred.
• 1-3 years of experience required in related field. Entry level will be considered for the right candidate where you would have hands on experience perhaps with administration coordination
• Proficiency in all standard Microsoft Office programs required.
• Previous experience with business services, technical services, telecom or similar technology-based background preferred.

PHYSICAL REQUIREMENTS

• Ability to lift up to 25 pounds
• Ability to sit for long periods of time
• (unless accommodations are required/requested for an employee under the ADA)

TRAVEL REQUIREMENTS

• None

EQUAL OPPORTUNITY EMPLOYER

We're proud to be an equal opportunity employer - and celebrate our employees' differences, regardless of race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, or Veteran status. Different makes us better.

**The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be a comprehensive list of all duties, responsibilities, and skills required of employees so classified.

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